To develop a tailored organizational Financial Policy and Procedures Manual in accordance with good corporate governance and financial regulations.
The scope of work shall include, but not limited to the following:
The purpose of the financial policy is to describe and document how the Financial Policy Development Committee, National Executive Committee (NEC), its branches and all other functionaries want financial management activities to be carried out within the organization. In order to accomplish this, it is envisaged that the FPPM under development will address the following key areas:
i) Assignment of authority for necessary and regular financial actions and decisions.
ii) Policy statement on conflicts of interest or insider transactions.
iii) Clear authority framework to spend funds, including monetary requisition, procurement procedures, approval, disbursement and activity retirement.
iv) Clear assignment of authority to enter into contracts with suppliers and merchants.
v) Clear responsibility for maintaining accurate financial records including Bank transactions and reconciliation, Statements of Account, Cheque Book, Acquittals, Invoices and Receipts Books.
vi) Guidelines on budget development/tracking, internal and external auditing of accounts.
The applicants are required to submit/demonstrate the following:
The Firm / Consultant will have a total of ten (10) working days to conduct this assignment from the date of engagement.
The Firm / Consultant shall report to the National Executive Committee of the Association through the office of the Secretary General.
The Firm / Consultant will produce all reports, in both editable electronic format and duplicate hard copies, submitting them to the office of the Secretary General.
The bid is to be properly bound and labeled “Expression of Interest To Develop the RDAZ Organizational Financial Policy And Procedures Manual.” This application should be addressed and sent to “The Secretary General, Resident Doctors Association of Zambia, C/o Zambia Medical Association, Unit 2, Brentwood Court Stand No. 6458, Los Angeles Boulevard, Longacres, P. O Box 50693 Lusaka” on or before Thursday, 8th September, 2022 at 4 PM CAT.
NB. Only short-listed Firms / Consultants will be contacted.
Dr Monday Sichula,
Issued 29th August, 2022.